Quality time and attendance machines

Companies of all sizes make use of time and attendance machines. These systems are useful for various purposes, including recording when employees clock in or out, logging leave times, determining how many jobs an employee has worked on, calculating payroll and for job costing purposes. Time and attendance systems also track when employees are not working, for example when they arrive late at work, take smoke breaks, restroom breaks, vacation or sick leave.

Our time and attendance systems hold many benefits for employers, including providing full control over their employees’ working hours and cutting labour costs. These systems are effective in minimising over-payments, which are often the result of interpretation error, transcription error, or intentional error.

Our machines also eliminate multiple manual processes and the need for employing staff members for system maintenance. This means that businesses that make use of an effective time and attendance system will often cut the costs involved in managing employee movements and compensation.

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    The importance of time and attendance

    Utilising data collected by time and attendance allows access to data to support business critical decisions, especially those centred on business growth and optimisation. Employers can more easily track absenteeism trends, implement micromanagement and other changes to manage delinquent staff and uplift overall employee morale.
    Making use of time and attendance techniques help employers improve accountability within their staff members, which is especially useful in larger teams. This collected data can also be utilised to determine future goals and how they may need to adjust to become achievable.

    Why use time and attendance machines?

    Making use of time and attendance machines helps businesses easily track the attendance of their employees and can have the following benefits:

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    Ensures staff are correctly attending shifts

    Staff switching shifts can be difficult to track, especially in larger teams. With time and attendance machines, employers can easily access all the data for a specified period to confirm hours and identify overtime. This data can also determine how to better structure future schedules to save time, energy and money.

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    Ease payroll processes

    The time recording of these machines ensures ultimate accuracy in payroll calculations and can save ample time in determining employee wages. This can also eliminate potential human error associated with manual data capture and allow for better budget forecasting. With our systems, employers can also implement processes to automatically calculate totals.

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    Improves trust

    Time and attendance machines work not only to benefit the employer from possible time theft but also assists the employee in ensuring that they receive fair and accurate compensation for their time. This improves employee trust as employers are also held accountable for fair and accurate remuneration.

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    Ensure data protection

    The personal information used to calculate payroll includes not only things like contact details but specific pay rates. Hence, employees that are tasked with calculating payroll and entrusted to maintain confidentiality can do so easily. With innovative time and attendance machines, business owners can eliminate the stress of this data being leaked and can configure permissions to only allow access to certain information.

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    Ensures staff are correctly attending shifts Staff switching shifts can be difficult to track, especially in larger teams. With time and attendance machines, employers can easily access all the data for a specified period to confirm hours and identify overtime. This data can also determine how to better structure future schedules to save time, energy and money.
    TIME_ATTENDANCE_icons02
    Ease payroll processes The time recording of these machines ensures ultimate accuracy in payroll calculations and can save ample time in determining employee wages. This can also eliminate potential human error associated with manual data capture and allow for better budget forecasting. With our systems, employers can also implement processes to automatically calculate totals.
    TIME_ATTENDANCE_icons03
    Improves trust Time and attendance machines work not only to benefit the employer from possible time theft but also assists the employee in ensuring that they receive fair and accurate compensation for their time. This improves employee trust as employers are also held accountable for fair and accurate remuneration.
    ACCES-CONTROL_icons_02
    Ensure data protection The personal information used to calculate payroll includes not only things like contact details but specific pay rates. Hence, employees that are tasked with calculating payroll and entrusted to maintain confidentiality can do so easily. With innovative time and attendance machines, business owners can eliminate the stress of this data being leaked and can configure permissions to only allow access to certain information.

    The Simplex solution

    At Simplex Time Recorders, we sell, install and maintain a host of time and attendance systems. Our products consistently deliver accurate and reliable results, and some can even incorporate tailored supporting software that accommodates certain “rules” according to which employee compensation is calculated, considering hours worked, overtime, leave, sick days and more.

    Since every business has different rules and regulations about time and attendance, our systems can be customised to suit individual needs. This process can reduce and eliminate the need for intervention by payroll officers, since our products can accurately calculate payroll using software that is fully compatible with most commercial payroll solutions, including VIP Payroll, Pastel Payroll, Quick Books and any other payroll software offering data import features. By so doing, our systems ensure payroll raw data is exported directly to the payroll software, eliminating data capture errors or inconsistencies.

    The models available for this product are:

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    Time and attendance machines such as these hold many benefits for employers. We offer a wide range of innovative systems that can be customised to suit the specific needs of every customer. If you are interested in implementing one of these innovative machines in your workplace, be sure to get in touch with the experts at Simplex.